Category Archives: Board Minutes

Board Minutes 9/20/21

There has been discussion about meeting schedules due to lack of attendance. It was decided that weekly is still preferable. Starting in October we will meet indoors. Bryan agreed to look into prospective venues with The Landing North preferable.

The board voted unanimously to award a $500 Action Grant to welcome teachers. Marna will plan it, suggesting we buy the food and deliver it.

Fund raising is a big issue due to Covid. High on Health remains up in the air. The Holiday Bottle Auction will be at the Pistol River Friendship Hall on December 4.

Board Minutes 5/26/21

Old Business

Because it is difficult for Hazel Rush to attend meetings, the board decided to consider adding someone else. Nominees are Tara Simonson, Jordan White, Mitch Kuljis and Leonard Phillips.

Denise will email membership regarding 2021-2022 dues which are $175.

Community service projects: $4,000 district grant to be used to buy swings for the playground; painting Wally’s House; refurbishing the bus shelter on Nesika Rd; grant request from the Community Center for roof and gutter replacement. The Center needs $65-80,000. The board voted to deny, putting it on hold with the proviso they can apply again later, as our resources are limited.

Tim Wilson agreed to be the nominal president for the upcoming year. Mary suggested that past presidents agree to take a month each and a schedule was put in place: Bryan-August, Jeremy-September/October, Mary-November/December, Bryan-January, Karlie-February/March, Jerry-May, Sandra-April, John -July.

Board Minutes 4/28/21

Present were Jeremy, Jerry, Mary, Tim, Karlie, Bryan, and Denise

Minutes were accepted.

Old Business

The Kids’ Kastle club project is scheduled for May 22. Because the city will supply the stain

the club can buy a swing set with $4000 from the District matching grant. Parents have asked that a gate be installed as the entrance (ungated) is on the creek side of the playground.

Becky has expressed concern about staying on the board because of family/work issues. The board agrees to do whatever works best for her.

New Business

Bike the Rogue is scheduled for September 11. (Karlie informed us that the Relay Race is scheduled for the next weekend but it should not cause any conflict.) The 100km route is eliminated so we only need 10 to 12 volunteers. Gold Beach has given permission to use the pavilion. Bryan reports that he is having a hard time getting permits from the Forestry Service.

Jackie Antunes has asked the club to help paint the interior and exterior of Wally’s House. Gold Beach Lumber is supplying the paint. This will be another club community project.

As the mandates ease from the pandemic, the club needs to pick a meeting venue. Two suggestions are the Landing North and Sunset Pizza. Mary suggested an email go out to members to determine how many people will come back to indoor meetings.

The next board meeting is May 26.

Board Minutes 3/25/21

Sandra Otter from the Sonoma club has asked us to contribute to their international project, clean water in Nepal. The board supports contributing $500 to $1000 with matching funds from the GB Rotary Foundation. Someone from Sonoma will present the information to the club in April.

Jerry Herbage has tentatively agreed to come on as president for 2022-2023 as he may be retired by then. Tim will continue to be on record as president for the next year.

Bryan is getting applications for Bike the Rogue and is concerned about a lack of club participation. The board feels that with summer coming and the ability to meet outside, members will return. Mary suggested that other organizations like SAR might like to help.

Scholarship applications are due. The committee is Karlie, Mary and Jeremy. There are more applicants this year but that shouldn’t be a problem as the club has spent very little of its budget.

Board minutes 2/10/21

Minutes were approved.

Old Business

January outdoor cleanup will be rescheduled in March.

As of this date the outdoor playground, Kids’ Castle, is still not open so the club can refurbish at a time that is good for us.

Our next club meeting will be at Buffington Park, weather permitting.

New Business

The BoC (Court Boice) has declared 2021 to be the Year of the Veterans. Dave Bassett reported another club is making a banner to honor veterans and proposed the club help fund a banner for Curry County. Bryan reminded us that ODOT would not allow it on state land and certainly not for a year. It was suggested that Main Street is a better fit. Bryan and Denise felt that funds should be spent on helping the needier residents.

The physics teacher at GBHS has invited community leaders and interested adults to help judge (similar to Shark Tank) a class project. It is a 2 part project ( a rocket delivery system) looking for “investors”. Tim will send out information on both the veterans’ banner project and the physics project.

Scholarship applications from seniors are due March 19. Because the club has been unable to do any fundraising there isn’t as much money as we have had in the past. The committee, along with Tim and Jeremy, have updated the application. There has been discussion around whether to eliminate requiring the GPA but continue with the resume. The board will discuss the distribution of scholarship money at the March meeting.

Tim reported positive feedback for the club social, a Zoom happy hour.

The next board meeting is March 10 at 6pm.

Board Minutes 1/12/21

Present were Tim, Jeremy, Bryan, Jerry, Mary and Denise
Minutes were approved.

Old Business
Finding a president-elect is a messy situation according to Jeremy. Due to complications from Covid, it’s hard to get people to participate in Zoom meetings. This puts the burden on the president. It was decided that we continue to meet via Zoom but change the purpose of each meeting. The first and 3rd Wednesday will be regular meetings, the 2nd Wednesday of the month is the board meeting and the 4th/5th Wednesdays will be 6pm socials. With no president-elect, past presidents will assume the role once a month.
When it becomes possible to meet in person, the club needs to determine a venue. The community center is an option and the Soroptimist building is a possibility but Leslie Keating Smith will need to take it up with her board as they may decide to close the building.
The club received the $500 District grant for the literacy project.
Mary informed us that High on Health has been postponed indefinitely.

We were informed that a club member’s family is in need of financial help. This is a major problem in Curry County and the board feels that we need to look at a broader plan for community service. Tim will contact Elder Care and we will work with other organizations to identify the needy and under served population.

January 31 will be a club project day, weather permitting.

Board Minutes 1/12/21

Present were Tim, Jeremy, Bryan, Jerry, Mary and Denise
Minutes were approved.

Old Business
Finding a president-elect is a messy situation according to Jeremy. Due to complications from Covid, it’s hard to get people to participate in Zoom meetings. This puts the burden on the president. It was decided that we continue to meet via Zoom but change the purpose of each meeting. The first and 3rd Wednesday will be regular meetings, the 2nd Wednesday of the month is the board meeting and the 4th/5th Wednesdays will be 6pm socials. With no president-elect, past presidents will assume the role once a month.
When it becomes possible to meet in person, the club needs to determine a venue. The community center is an option and the Soroptimist building is a possibility but Leslie Keating Smith will need to take it up with her board as they may decide to close the building.
The club received the $500 District grant for the literacy project.
Mary informed us that High on Health has been postponed indefinitely.

We were informed that a club member’s family is in need of financial help. This is a major problem in Curry County and the board feels that we need to look at a broader plan for community service. Tim will contact Elder Care and we will work with other organizations to identify the needy and under served population.

January 31 will be a club project day, weather permitting.





Board Minutes 12/08/20

The November minutes were approved.

Old Business

The discussion of the Holiday Bottle Auction involved how to make it virtual. Since alcohol is involved the Board decided that a virtual auction was probably not possible so we decided to ask the members to make a donation to the club by December 31.

The $500 Express grant is due January 1st. Three options were discussed: a literacy project, Rotary brand recognition and a membership drive. Ideas for branding included social media posts, website updates, banners and signage. Monetary incentives, as a way to bring in new members, was discussed and nixed. The literacy project would bring books to students K-3 by way of a book fair with online ordering. Jeremy can work with Scholastic toward that goal. The Board voted to go with the literacy project.

Several members have not paid dues so Denise will send an email notifying them that they have until the close of business on December 28.

We still have no one stepping up to be president.

New Business

A club project of asking for laptops for students was proposed. Club members were asked to donate laptops no longer used as long as they can be upgraded to Windows 10. Tim said they can be dropped off at his office and IT will refurbish.

Jerry asked for a work party to help clean up the high school track.

There will be no meetings on December 13 or 30.

Board Minutes 11/10/20

Present: Bryan, Tim, Denise, Mary and Jerry

Minutes were approved.

Old Business:

The Turkey Trot is scheduled for Nov. 28. Posters are ready and Tara has asked for about 8 people to help. The question was asked about holiday meals at the Fairgrounds. Traditionally, the Club has donated $500 for the Thanksgiving and Christmas meals. Mary checked into it and there has been no information yet as to what the Fairgrounds will do.

New business:

Several suggestions for future club programs were suggested: Tamie Kaufman, Mayor-Elect; Jim Kolen, update on taxes; Gini Williams, hospital update; Michele Fritch, foster families and Jen Stansell, fire updates.

Future meeting venues: Community Center, Soroptimists (Tim will contact Leslie Smith) and OSU.

Several names were put forth as potential club members. Beth Barker Hidalgo and ___ (someone from the fire service).

Bryan mentioned the need for creative fundraising ideas as we are unable to use our traditional events.

The Club received a letter of recognition for our contributions to Polio Plus.

As yet there are no candidates for President-Elect. It was suggested that past presidents offer to share the role as has happened in the past.

The next board meeting is December 8, 2020

Board minutes 10/13/20

Meeting was called to order and minutes approved.

Old Business: Karlie Wright and Jerry Herbage were elected to the board.

New Business: Tim presented his proposed budget for review. Most changes were due to Covid 19 restrictions. There is $52,000 in the budget- $25,000 in a CD and $27,000 in the checking account.

Income from Rotary Steps was changed from $1500 to $500.

Expenses from raffle, guest lunches and tax prep: $0; HoH scholarships to $1000.

The budget will be presented to the club on October 21.

Tim would like to see the club do more Rotary branding with $500 from the District Governor’s Express Grant. Examples are polo/t-shirts or new member packets.

Tim has put together a club event calendar and welcomes suggestions. One was helping with the community garden.

Other new business is an offer to give a grant to the Homeless Coalition which is hoping to buy a house. Bryan and Jerry want to see an in-depth plan for how they deal with zoning issues, mortgage payments, etc. Carl King made it clear that approval is conditional on the Coalition having everything in order and no money would change hands until a purchase and sale agreement is in.

The next board meeting is November 10.

Board Minutes 08/11/20

Present were Becky, Hazel, Tim, Mary, Sandra, Bryan, Jeremy and Denise

Old Business: All grants (wifi hotspots and the Kids’ Castle) were approved by the District.

New Business: Main Street has applied for a $3000 grant to upgrade the Bullfrog Skate Park. Board agreed that the amount is not feasible as there are more pressing needs in the community. The application will be brought to the club in case someone wants to donate directly.

As of today there were 7 responses to modified and brought to the club for Tim’s list of citations. Three people intimated they would consider being board members.

Statement regarding diversity and direction will be modified and brought to the club for approval.

“Rotary Steps Together” as a fundraiser will be in September. It can be done individually or as a club event.Aug.

The board will bring to the membership the question of electronic voting. (At the August 26 club meeting, the club voted unanimously to approve.)

Membership: Karlie Wright, Jordan White, Jerry Herbage and Leonard Phillips have agreed tentatively to be on the board.

The next board meeting is Tuesday, September 8 at noon.