FEB. 7, 2018 BOARD MINUTES
The board met Wednesday the 7th . Minutes and treasurer’s reports were read and approved. Also approved were accepting Hazel Rush as a member and Moe’s proposal of Ben Phillips as a new member.
We discussed having the Riley Creek students decorate the Buddy Bench and Mary will speak to Tom Denning about it.
The heron design was voted on for the trail signs. They will be 2×3, aluminum on wood and cost $40 each.
Club has $9000 for scholarships and the board voted to go with a maximum of $2000 and a minimum of $500.
$1000 was voted for the Snack Pack program.
Two items were tabled: funds for a Riley Creek science project and planting trees (with the Watershed Alliance). Tree planting is RI Pres. Ian Risely’s challenge to Rotarians around the world.
Read and approved Treasure’s report and minutes.
Becky announced that the t-shirts are under $15 each.
Will look into cost of Buddy Bench signs and speak to Laurie Van Zandt about more benches.
Voted to give Meals on Wheels $500.
Mary has been asked to speak about the Youth Exchange Program at the Jan.3rd meeting.
$1500 from the Community Bazaar will be donated to the GBRF, earmarked for scholarships.
The treasurer’s report and minutes were read and approved.
Holiday party and bottle auction were discussed. Denise is to send out an RSVP email asking members to let us know what they are bringing for food.
High on Health is April 21. Rotarians on the committee would like to see music by local musicians, interactive games and no formal entertainment.
Discussed ways to promote more participation, possibly meeting only twice a month. Decided that won’t work, keep meetings weekly. Board meetings will be held the 3rd Wednesday of each month (when possible) at 12:30. Members are encouraged to stay and agendas will be on the tables.
Becky is taking orders for Rotary t-shirts; colors are blue or yellow.
Will look into signs for Buddy Benches.
Ask Tim Wilson to book Alyssa as our RYLA speaker.
Turkey Trot is the Saturday after Thanksgiving and the Mud Run (in conjunction with the Chamber is March 31st. Rotary will serve pancakes.
Present were Marna, Mary, Becky, Bryan, Jeremy and Denise
July minutes read by Mary Stansell.
Treasurer’s report: Becky listed the checks written since June 1; balance is $52,861.93.
Will ask Jesse and Walt to look into trail plaques. Bryan is looking into the cost of having them made.
Volunteer t-shirts if made locally will cost between $6 and $10. Dave Bassett said there is no prohibition on using RI logos on locally made shirts as long they are for volunteers.
Once again clarified that the club pays for the speaker and one guest.
Cash register was donated to the hospital auxiliary. All approved.
There is no action being taken as far as club speaking on the radio station.
Much discussion again about speaker and politics. Our constitution speaks to that directly as voted by the membership.
The new DG is unable to meet each of our clubs so Marna, Jeremy and Bryan will meet her for breakfast in Port Orford when she visits. Marna will bring her a cowbell!
The Community Bazaar will be held Nov. 17-18th from 3-7 and 9-3. The club will donate a Go-Pack to the raffle.
Saturday, Dec.9 is the holiday party/bottle auction. It will be held at Marna’s house and is pot luck.
Unanimous vote to pay $230 for the dumpster used at the fairgrounds during the fire.
Unanimously approved spending $90 to feed volunteers at the Emergency Preparedness event. Bryan and Denise will look for RI brochures we may have saved.
Minutes were approved.
Treasurer’s report: Becky was absent, but Jeremy reported that he reconciled the check book with the FY 2016-2017 budget. A budget committee was formed with Marna, Becky, Jeremy and Bryan.
Voted to bring a $250 donation to Wild Rogue Youth to the membership for a vote and to continue to look into district grants.
The Cinco de Mayo social at the senior center is set. Marna, Denise and Becky will come early to decorate and Bryan will put together the music. There will be a 50/50 raffle and a piñata for the children.
Membership: Marna will call all the members to see if they are remaining in the club for the next year. She would like to have invitation cards printed to give to guests/potential new members. We reviewed and agreed that club members pay for their guests’ lunch and the club pays for speakers. She will talk to the Senior center about charging $5 for a guest lunch.
Restricted funds: the club needs to determine what to do with restricted funds as they are not being used.
5th Wednesday: We will not have a lunch meeting on May 31st. The potluck social will be held at the park at 5pm. There will be a tour of the Frisbee golf trail.
Unplugged: This event will center on emergency preparedness and, hopefully, be sponsored by all three clubs. Will ask the various organizations (emergency management, fire and water districts, etc.) to have booths.
Scholarships: Mary passed out the students’ application to the committee to review before the interviews.
The meeting opened with Becky giving Nancy Giovanetti her Rotary pin.
The Cinco de Mayo fundraiser will have 10 tables of 8. Tickets are $15 per adult, children under 12 are free. Tara is in charge of children’s games. Table sponsors are responsible for bringing alcohol for their tables.
Marna passed around a sign up sheet for greeters.
Dale came on the membership committee. The club discussed how to bring in younger members and possible guest speakers like the port manager and more hospital staff.
The membership unanimously voted for the increase in dues: $175 per individual and $250 per family and businesses.
As president this year, Marna’s theme is emergency preparedness. We will ask Brookings and Port Orford to join in an event in the fall where we will bring totes to fill with emergency aids, such as fire starters and water purifiers. We also will take advantage of our resources: SAR, Coos Curry Electric, Don Kendall (emergency management). She suggested Rotary might sell “I Can Help” t-shirts.
For people unclear on the concept, Mary and Bryan explained the raffle.
Dale spoke of the difference between the Gold Beach Rotary foundation and the Gold Beach Community Fund. Examples of future grants are water fountains and bottle fillers for Riley Creek middle school and materials for painting the lockers at the high school. Main Streets (beautification program) has asked for help to build a new fence at the Riley Creek garden.
The voted unanimously to reimburse Bryan $350 for out of pocket expenses.
The next board meeting is 4/26.
Present were Bryan, Mary, Marna, Jeremy, Gloria, Becky and Denise. Carl was there to present information to the board.
Minutes from February were approved.
Carl reported that according to Curry County 4H (Georgia Nolan) there are STEM programs running in Port Orford, Brookings and Gold Beach schools. 4H underestimated the number of students involved and ran short of funds. They asked each Rotary club for $333. The board will go to the members to ask for $334.
Jeremy and Carl spoke to the issue of the Public Education channels. $12, 000 is available from Charter for equipment. Programming and training are not included. Bryan offered to seek money from the WorkForce and we will set aside $2000 from the general fund and look for a matching grant. It was also decided that we need to do more research into who will help and how to make this work.
Bryan has personally funded Girls Who Code and there was a unanimous vote to reimburse him $350 from the Rotary Foundation of Gold Beach.
Mary asked for a Scholarship committee. Denise, Mary, Jeremy and Bryan signed on.
Jeremy and Marna brought up the new memberships available to Rotarians: family and corporate and suggested dues be increased to $175. Unanimous vote to bring to the membership.
Cinco de Mayo: Marna is providing fish and the Senior Center will provide the pork. There will be games and music. time is 5:30 to 8:30 and charge is $15 per adult.
Marna announced that since Carolyn Cronberger is away that we ask our members if anyone is willing to help at the food bank.
Voted (with Marna abstaining) to donate $500 to help defray medical costs to a Rotarian who is a very active, giving member.
We have 2 spaces reserved for RYLA.
Topics for discussion were:
Party in the Park will be held on July 18 with a Lego theme. We will collect Legos to hand out to the children as they go through the various activities. Discussed whether to give a grand prize (winner must be present to win) or to earmark the proceeds for something else.
There was a question as to where the snack pack money has gone and who is in charge of it. We did get a thank you note from Maureen Boyle for our $1000 donation.
From Marna: Should we have the officers listed on the front page of our newsletter? Would like to assign a weekly greeter who will also give the thought for the day.
Roy has had several students interested in RYLA. We will send 2 to RYLA and Becky will send the check to the district.
Discussed the basketball fundraiser and decide to table it. Much doubt as to whether we can afford to do it.
Our next fundraiser will be on Cinco de Mayo with fish tacos and games for the children. It will be held in both rooms at the Senior Center, public invited.
Greg, Bryan, Marna, Jeremy, Becky, Gloria, Denise
High on Health is 4/22. The color theme is blue and silver and the entertainment is a magician/hypnotist. Gloria reported that someone complained to her that HOH dollars were being spent on other things. The HOH mission statement from several years ago states all money goes to health and family related services. Marna asked what are the parameters of giving.
Bryan again stressed the need for volunteers for HOH.
CHF has asked that we contribute all or some of our share to them. Rotary views itself as necessary to helping smaller community needs and the vote was unanimous not to give any money to CHF.
Jeremy talked about Girls Who Code, a job prep/training program for young women 16-24. Bryan is liaison. Also discussed Southern Oregon Work Investment Board . Due to the stigma attached to unemployment and job training, library staff is being trained to do work training.
Discussion about public access tv: probably don’t want to televise our meetings or commit to hosting a program. But what about the possibility of funding a program where high school students can learn how/ run the AV programming.
Present were Jeremy, Mary, Bryan, Marna, Becky and Denise
Treasurer’s report: We made $1510.00 from the holiday party bottle auction. We have $44,608.91 in the general account. Voted to give Jim Van Camp $100 (reimbursement for travel expenses re food bank pick up. Still have to cut a check for $1000.00 to the food bank.
Unanimous vote to ask the club to confirm lunches at the senior center.
Marna is president-elect. Bryan will act as “head” president through the remainder of the year.
Allan Terrett had suggested that holiday party funds go to the Snack Pack program or needy children. The money will stay in the general fund for now.
Unanimous vote to hold $4400. 00 for basketball program. Karlie will invoice us when she needs to buy items.
Slate of officers to present to club: Marna, PE; Jeremy, PPE; Becky, treasurer; Denise, secretary. At large: Mary, Gloria, Tara?, Ron?
Next board meeting 1/25/17 at Indian Creek