Category Archives: Board Minutes

Board Minutes 04/01/20


Present (by Zoom conferencing): Sandra, Jeremy, Bryan, Mary, Becky, Tim and Denise

Membership: Club member Carl King suggested that a time frame be used for sending dues notices out. The board voted to email invoices by April 15, with a notice of the new time limits for payment. Dues will be due May 1 with a month long grace period. If by May 31 dues are not paid, the member will be given 2 weeks then terminated.

In response to Marna’s suggestion that children be asked to write essays, with garden equipment as a prize, Tim said it is too much to ask teachers (and small children) as they are having a hard time as it is.

High on Health has been postponed until Sept. 5 to coincide with the Kentucky Derby. The jet boat races are put off until 2021. The Party in the Park committee has a conference set up for the end of April but Bryan is doubtful the event will take place. Jeremy is leaving Bike the Rogue on the calendar but Bryan will hold any entry fee checks until we know what will happen. Becky suggested the event stay local.

Grants:

  • Wally’s House has not returned paperwork (agreement) for the grant we approved.
  • David Barnes has not responded to Becky’s offers to set up a tax ID for Kids Don’t Float. Carl King will reach out to him.

Regarding the impact of the coronavirus, Tim said the school children are okay, with over 150 getting meals. He expects the number to climb. The Snack Pack program is coordinating with the school. Scholarship application deadlines have been extended to May 7 but that is flexible. Graduation protocols are being discussed by the districts and there may be input from the state. Curry County Voices offered to film if needed.

Board Minutes 02/11/20

Membership
There are several membership applications pending as noted in the January minutes including Ryce Hopkins from Happy Hills Kennel.
Upcoming club speakers/topics are Jane Doroff, Registered Dietician, ODOT and Dave Lacey.

Events
Tim Harding has asked the club to serve dinner during the Jet Boats Championship Races.
Jeremy informed us that Bike the Rogue entrance fees were increased by $10. There are four levels of sponsorship: $100, $250, $500 and $1000.
HoH has a liquor license, gambling license is pending.
Tim Wilson and Sandra Otter are meeting with the owner of the Landing North to discuss the possibility of moving the club meetings due to some difficulties with the Community Center.
Party in the Park is set for July 11, 2020.

Grant Applications
The club voted to give a $500 grant to Kids Don’t Float. We do not know if they have a 501(c)3 designation.
Wally’s House has  applied for a grant but didn’t specify an amount. Mary made a motion to give $1000 pending club approval. The motion was unanimously approved.

Random Discussion
Hazel suggested having a social at the Gold Beach Brewery.
Denise brought up DG Rick Olsen’s suggestion that we poll the members about what makes them passionate and whether we devote club meetings to those discussions.

Board Minutes 01/14/20


Reported that there were no objections to membership of Morgan Grove or Jon Hawkins so Becky will order their badges. John Rush will sponsor someone from Otis Elevators. Also being considered is Walter __________ from Kids Don’t Float.
Upcoming speakers are Beth Barker Hidalgo who will speak about homelessness in the county and will be presented with a check. Carl King will do a year in review presentation on CCV. Will ask Carl Gerlach to present an update on the ER in Brookings and Tim Harding to speak about the Jet Boasts World Championships.
Meetings for 2020 club events {Bike the Rogue, Jet Boats(2021?), HoH and Party in the Park} are being scheduled.
The next board meetings are scheduled for 2/11, 3/10, 4/14 and 5/12.

Board Minutes 12/10/19

Present were Bryan, Becky, Hazel, Mary, Sandra, Tim and Denise

Due to the annual visit by DG Rick Olsen, the board agenda was short.

Two new membership applications were considered: Morgan Grove and Jon Hawkins, both submitted by Hazel Rush.

The second item for discussion was a grant application from the Coalition for the Homeless for a washer/dryer. The board voted unanimously to give $2500 and bring it to the club for a vote.

The rest of the meeting was devoted to a discussion with Rick Olsen about what passions drive us and how we can apply that to Rotary.

Board Minutes 10/08/19

Treasurer’s report was given on members who have not paid.

Speakers for the rest of the year were listed. Jeremy suggested we ask Julie Wilson to speak on her art and Tim Scullen to update us on the progress of the plank building.

Bryan would like to step down as chair of Bike the Rogue. He will continue to get the permits as he knows the people and procedures. Meetings should start in November as it takes about 6 months to get the permitting in order.

Sandra brought up High on Health: she would like to see separate baskets for restaurant gift certificates, i.e., one for breakfast, one for dinner. She would like to see “experiences” offered for the live auction.

Laurie Van Zant has asked for Rotary help in planting a tree on the triangle.

A potluck social will be held at the Otter/Gerlach residence on October 26.

Amber Hughes will continue to administer the website.

The board voted unanimously to give $2500.00 to Gold Beach High School for wrestling mats.

A road cleanup is scheduled for the 20th.

Board Minutes 09/10/19

Board Minutes 9/10/19

In attendance: Mary, Carly, Bryan, Becky, Sandra, Jeremy

  • We discussed the success of Bike the Rogue. Next year we are going to take some pressure off Bryan and Sandy by assembling a committee to organize this event. If anyone is interested in chairing or participating on this committee, please contact Sandra or Bryan for details.
  • Board agreed to forward Deca Fletcher’s application on to membership for review and acceptance.
  • Sandra received a call from Laurie Van Zante thanking us for the hard work on the triangle. Gold Beach Main Street is very pleased with how wonderful the triangle is looking. The next clean up they would love to come out and help us with the objective of cutting down the lavender for the winter season. Sandra would like to see us take an hour on our September 28th clean update to work on the triangle and then an hour working on our 3 mile stretch of Jerry’s flat road. We need about 8 people to accomplish these tasks.
  • First quarterly social will be sometime in October at Sandra’s new house. Details to come.
  • Membership will be receiving an email about a potential new member. Please respond to the email with any comments or questions.
  • Marna requested that the GBRC board discuss the application of a couple restricted gifts she and her family gave to the GB Rotary Foundation. The club board decided not to discuss this matter since we do not participate in the operations of the foundation operations.
  • Board agreed to not sign an agreement with Sr. Center. We agreed that Carly would draft a letter outlining the use of the Sr. Center that we see is appropriate for our use of the center.
  • Upcoming events:
    o Turkey Trot November 30th
    o Christmas party and bottle auction will be a potluck at Leonard’s home on December 14th at 4:30pm
  • Events that need committees or chairpersons:
    o High on Health
    o Bike the Rogue
  • Our next meeting is on October 8th at lunch in the library conference room.

Board Minutes 08/06/19

Present were Bryan Grummon, Sandra Otter, Hazel Rush, Becky Atherton, Carly Kruse and Denise King.

First on the agenda was a discussion on what, if anything, to do with people who want to be involved but don’t necessarily want to join Rotary. Bryan suggested an auxiliary type of designation or making them honorary members; Becky suggested that some members, to avoid paying dues, would choose to become “honorary”. Denise suggested that we just add those names to our emails concerning our events.

Jordan White’s name will go out to club for membership proposal.
The website needs to be updated. Bryan will reach out to the administrator.

Bryan announced Bike the Rogue is September 7, flyers have been distributed to 50 newspapers. The Turkey Trot is November 30 and Tara Simonson agreed to chair. Leonard Phillips will chair the Christmas social and it will be held at his house Dec. 14 (as of now). Someone will contact Marna about the Emergency Preparedness Event.

Possible venues for quarterly socials could be the new brewery, Umpqua Bank, Dr. Rush’s office and maybe Wild Oaks Grill.
Future board meetings will be on the 1st Thursday of each month, at noon, in the library small conference room.

Becky read the FYE report. Unanimous vote to move the Cinco de Mayo money to the general fund and to move the Kolen Scholarship fund to the general fund to use for one scholarship. Unanimous vote to move $25,000 into a 13 month CD, at 2% or higher.

Unanimous vote to remove existing signatories on the bank accounts and to have future signatories be board members (president, past president and treasurer). In this case, Sandra Otter (President), Bryan Grummon (Past President) and Becky Atherton (Treasurer).

Board Minutes 07/02/19

Present were Bryan Grummon, Jeremy skinner, Mary Stansell, Sandra otter, (Becky Atherton, late) and Denise King.

The first item on the agenda was the grant application for $2000 for an AED (defibrillator) for Curry Public library. After a brief discussion the board voted unanimously to approve.
Next was further discussion of the amended grant application from Main Street for money for irrigation of the “triangle”. A unanimous vote to give $500.

A third grant consideration was from the Calvary Apostolic Church for $1000 to send a child to a “life-changing” church camp experience. The result was a unanimous “no” vote because Rotary does not get involved in religion or politics.
Sandra reported that Rotary’s share of High on Health proceeds is $19,928.

Sandra presented her concerns about educating new members as to their responsibilities as members. She proposed a new member kit which would, in detail, explain what is expected of new members, financial expectations (including happy dollars) and a brief history of the gold beach club.

(The secretary had to leave early so if anything is left out, please add!)

Board minutes 05/14/19

Present were Jeremy Skinner, Mary Stansell, Marna Williams, Bryan Grummon, Carly Kruse, Sandra Otter, and Denise King

Sandra reported that 195 tickets were sold for Moonlight over Mexico. Total profit was $40,000, $21G coming from sponsors, split in half with the CHF.

Sandra produced her preliminary budget and separate line items were discussed, including donations to the RC school.

Bryan reported that 16 kiosks were lined up for Party in the Park, three more than last year. We will have to spread out to the tennis courts. Prices were settled on $8 per adult, $4 per child.  Mary suggested that club members who don’t participate be asked to donate $20 for “scholarships” for foster children.

Sandra brought up the idea of a Rotary Club magazine, which other clubs produce. As incoming president, Sandra introduced the idea of moving the lunch meetings to the Soroptimists building. It would cost us $80 a month but allow us to make our own lunches.

The first Wednesday in June is the annual business meeting, where Sandra will present her final budget.

GB Main Street asked for $2400 to finish the triangle irrigation project. Unanimous no vote.

Judy Lopez (Brookings club) would like to start a joint club program building fitness trails. Open for further discussion

Board Minutes 04/09/19

Treasurer’s report
The first quarter report with a balance of $51,892.24 was given and approved.
Grants
Jeremy brought to the board’s attention a number of funding requests. The following were unanimously approved:
$200 to the Lower Rogue Watershed Council
$500 to Curry County Voices
$1000 to the SAR Rope team
$1000 to Snack Pack
The requested funding for the Christian School in Brookings was turned down. Marna suggested it is more appropriate to go through Master Gardeners.
With all these checks being presented, Mary suggested we use a giant fake check for photos, a la Publisher’s Clearinghouse.

General Discussion
Party in the Park is July 13, 2019. This year we hope to have a green screen and filming by CCV.

Moonlight in Mexico has $20,500 in sponsorships.
Emergency Preparedness Workshop is Oct. 12 this year. Jeremy Dumire has expressed an interest in being more involved.

Tim Harding is hosting an International championship jet boat race in May of 2020. Rotary will help with marketing.
Interviews are scheduled for the 5 GBHS scholarship students.
Marna and John Rush will spearhead a road cleanup. Marna also reported that Main Street doesn’t want us to put down landscape fabric in the triangle.