Rotary Club of Gold Beach

Minutes, Board Meeting 18 November 2009

Board Members (in order of succession): John Spicer, Pete Peterson, Gloria Eide, Jeff Davis, Mark Sayler, Mary Stansell (Past/Vice President), Amber Hughes (Treasurer), Deborah Cyparski (Secretary)

The meeting was called to order at the Law Office of M. John Spicer at 17:15. In attendance: Spicer, Peterson, Davis, Stansell, Hughes and Cyparski.

• October 21 Minutes were approved as submitted. Hughes motion. Davis second. Unanimous.
• Treasurer report was approved as emailed on 11/17/09. Peterson motion. Davis second. Passed unanimously. 
• Hughes reported that ten of the current (50) active members have not paid their annual dues. It was suggested that two types of letters go out with new invoice. One for members who are not attending meetings asking if they still want to belong and one for members who attend regularly whose non-payment may have been oversight.
• Hughes also reported that the Chase Basketball Account has been closed with funds presented to Bryan Little to open new account at Chetco Federal Credit Union.
• Rotary Foundation was discussed. Although Bob Manners does a good job reporting contributions, it was suggested he work with someone who could regularly attend meetings and promote/report the status of the Foundation.
• Spicer stated he has Rotary Foundation DVD and would like to present it at an upcoming luncheon for the membership.
• Marlyn Schafer has not been available to report on High on Health fundraiser.
• Rotary Christmas Party is scheduled for December 12th. It was noted the date conflicts with several other local functions.
• Allan Terrett proposed via email that based on Ref; Article 7 Membership, Section 6 Honorary Membership, Mary Ann Bartholomew should be considered for this designation. Stansell motion. Davis second. Five yeas. Peterson abstained.
• Past District Governor program for December 16th. Peterson to contact Don Swan for Rotary discounted room for the evening of the 16th.
• Past Rotary projects were discussed including park benches, road clean-up, trail in park and kid castle. These projects have fallen behind in maintenance. It was recommended to have no program at luncheon every (3) months to discuss on-going projects with membership. It was suggested to bring before membership "New Year Rotary Resolutions" in early 2010.
• Lunch attendance is noticeably down. Stansell will begin emailing members reminders of weekly program.
• Hughes presented idea for inactive members which came from a new idea Terrett proposed for new members. Develop a check list of Rotary options for involvement. Cyparski to provide information on weekly attendees. It was suggested to ask Honorary Member Bartholomew to contact inactive Rotarians.
• It was noted that President Spicer is soft-spoken therefore needs to use microphone during luncheon announcements. Davis will send Spicer info on new lapel microphone system.
• Proposed members Corey Baird from the Library, Ellen Barnes with City Administration, Physician- OBGYN William Fitts and Assistant District Attorney Eric Bryant were approved by the board. Davis motion. Pete second. Unanimous. Cyparski will have badges for new members ordered.
• Several fundraisers were considered. Peterson suggested selling boxes of citrus. Cyparski recommend Quail Valley Farms in Medford. Davis suggested Bingo night. Sees and Almond Roca were also mentioned from last meeting where it was suggested to encourage new members to get involved with fundraiser.
• Meeting adjourned at 1800.

Respectfully Submitted
Deborah Cyparski
Secretary