Rotary Club of Gold Beach

Minutes, Board Meeting March 17, 2010

Board Members (in order of succession): John Spicer, Pete Peterson, Gloria Eide, Jeff Davis, Mark Sayler, Mary Stansell (Past/Vice President), Amber Hughes (Treasurer), Deborah Cyparski (Secretary)

The meeting was called to order at the Event Center on the Beach, Showcase Building at 1305. In attendance: Spicer, Peterson, Eide, Stansell, Davis, Sayler, Hughes, Don Stults and Allen Terrett

• Note: Minutes were taken by Treasurer Amber Hughes
• Approved: Minutes from 2/17 & 2/24 Board Meetings
• Approved: Treasurer's Report
• President Spicer will follow up with CPA Jeff Kemp about IRS letter stating will levy assets if late fee is unpaid. Spicer has copy of letter written by Kemp asking IRS to waive the $600 penalty. Kemp made Spicer aware at time of writing letter that this levy might be forthcoming. Spicer will follow up with Kemp.
• Treasurer Hughes stated that fundraising needs to be a priority for the club before Scholarship time. If Scholarship checks were written today, the checking account would be reduced to approximately $2,000.
• Stansell & Eide are looking into getting a comedian to perform at Docia Sweet either Memorial Day weekend or the night after graduation (1st weekend in June) as a fundraiser. The comedian costs $1,000 but they will try to get a discount. The night will include comedian, live music, dancing and an open bar.
• Allan Terrett, Membership Chair, strongly stated the sound system needs to be updated and improved so that all members in the room can hear the meeting. There are members leaving the club due to poor meeting acoustics. To help remedy the situation, Board members will arrive prior to meetings and block off tables at back of room forcing members to sit closer. Eide, who will be Sergeant at Arms next week, will use a directional microphone. President John will turn up the speaker and set it on a table instead of the floor. Testing of the system was conducted after the board meeting.
• Motion was made and seconded to approve the transfer of Alexandria Streich (subject to transfer requirements of Rotary International) should she request it. Motion carried. 
• Davis, Sayler, Stansell, Eide will continue as the Scholarship committee and conduct student interviews
• Don Stults - Program Chair, spoke to the board asking about Speaker lunches. It was communicated that the speaker + 1 guest will be paid for by the club each week.
• Discussion ensued about the Raffle not producing enough interest and funds. A new program will be introduced next week awarding small prizes to the winner each week - bottle of wine, coffee mug, key chain etc. Club Shopper Atherton will be asked to order prizes.
• Meeting was adjourned at 13:20.

Respectfully Submitted
Deborah Cyparski (Not Present)
Secretary