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Minutes, Board Meeting 19 August 2009
The meeting was called to order at Spicer's Office at 1715. In attendance: Spicer, Sayler, Stansell, Davis, Hughes, Cyparski and Walt Schroeder.
- Spicer asked Sayler to spearhead organizing the semi-annual Rotary Road cleanup which hasn't been done this year. Walt explained what was involved. He stated need to contact Road Department to get signs, vests and pickers. Felt it would take 1 to 1-1/2 hour with 8-10 people. It was determined the road cleanup would take place in October. No date yet decided.
- Walt attended meeting to request assistance in painting the Curry County Historic Museum. Rotary did this10-12 years ago. Museum folks pressure wash to prep and provide paint. September 19th was chosen for this service project.
- Hughes reminded Walt there is money in the budget for Trail Signage. Walt is waiting on Frank Burris who is 98% ready with a new sign for the Estuary.
- Sayler asked about money for a cell phone for the new exchange student. It was recommended to purchase a "Go" phone with limited minutes. The student can add additional minutes from her own funds if choose. Also, host families receive $125/month stipend to offset costs of housing exchange student. Student also gets $125/month spending money. Other budgeted money for exchange student includes $325/year for school lunch and $150/year for sports fees.
- Changes to the 2009/2010 Budget were proposed and approved. Changes include Rental Expenses of the storage unit of $420 ($35/mo), $100 addition error for In-Bound Student Expenses, adjustment to Board & President Discretion Fund to balance.
- Board approved Hughes to deal with Basketball Account. Chase Bank must either waive $10/mo fee or move to a different situation.
- Stansell ordered a new 4-Way Test Flag to replace old, faded one.
- Party at the Port 4th of July receipts were down. Collected $300+ due to bad weather and no entertainment for the Beer Garden fundraiser.
- Upcoming Salmon Derby was discussed. Rotary gets gross receipts, minus expenses, then splits net with patrol. 75/80% to Salmon and 20-25% to Rotary. May be more expenses this year. Rotary to sponsor this year's "Mystery Fish" at the Derby based on "high" fines collected by Eide.
- Spicer expressed concern about cost for needy families wanting to attend Party at the Park. The $3/child has been supplemented in previous years. Next year "sponsor" fund for assistance.
- Spicer also recommended establishing a scholarship fund for new members to encourage young people with families to join Rotary. It was suggested Allen Terrett organize this.
- It was determined Rotary members may pay Annual Dues in two payments to assist tight budgets. This will be announced at the next luncheon.
- It was recommended that both Petersen and Eide attend PETS training this year so next year the incoming president can be Vice President.
- This year it was determined the Board would ask a past president to step in as VP.
- Minutes from June Board meeting were approved. There was no July Board Meeting.
- Treasurer's report from June and July were approved.
Meeting was adjourned at 1755.
Respectfully Submitted
Deborah Cyparski
Secretary
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