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Minutes, Board Meeting 26 May 2010
Board Members (in order of succession): John Spicer, Pete Peterson, Gloria Eide, Jeff Davis, Mark Sayler, Mary Stansell (Past/Vice President), Amber Hughes (Treasurer), Deborah Cyparski (Secretary)
The meeting was called to order at the Event Center on the Beach, Showcase Building at 1254. In attendance: Spicer, Peterson, Eide, Stansell, Davis, Sayler, Hughes and Cyparski
- Minutes from the 4/21 meeting were approved as submitted. Peterson motioned. Davis second.
- Treasurer Hughes stated the High on Health fundraiser has helped the budget situation. Scholarships are the only remaining major expense for this budget year. It would be beneficial to have (1) more fundraiser this year so there is a surplus of funds when President-Elect Peterson takes office. Stansell reminded the Board that money can be moved or reallocated to assist with the transition. Treasurer Hughes confirmed there are funds that could be made available.
- Davis reminded the Board that scholarship money is not needed until fall when students begin college therefore we could postpone the issuance of those monies. Hughes explained that she backdates the scholarship checks to the current fiscal year to keep the books accurate.
- Discussion regarding fundraisers continued with suggestions to improve receipts from Party at the Port. Stansell and Eide recommended offering Nachos at the Beer Garden. Peterson has done initial set-up to sell Bratwurst at Power's Hot Dog Booth which piggybacks the Beer Garden to raise money for the Animal Shelter. Hughes suggested giving the Shelter a portion of the proceeds but Peterson feels we already do by allowing the operation to share our site. He hopes to bring in an additional $500 from the sale of the Brats.
- Eide suggested there be more (1) dollar bills in the cash box at Rotary Lunch to make it easier for Rotarians to purchase raffle tickets. Because there was no change, she purchased (10) tickets and used two of the tickets today. It was recommended to offer a discount to folks who purchase tickets in quantity. An example would be (6) for $5. No motion was made.
- Treasurer's report was approved as submitted. Mary motioned. Peterson second.
- Incoming President Pete Peterson will lead the June Board meeting and present his budget.
- Peterson encouraged the Board to support the Annual District Conference to be held in Coos Bay next year. Stansell stated Rotary had always supplied auction items for the conference. It was agreed our club would be more involved next year.
- A follow-up discussion ensued regarding an email sent to the Board proposing the disposal of the old laptop and the purchase of a small DVD player. It was determined it was not necessary to make the purchase.
- A Fitness Program proposed by Allan Terrett and promoted by Stansell and Becky Atherton received Board approval.\It was determined incoming President Peterson could represent the Rotary Club of Gold Beach in the election of the Rotarian to serve on the Nominating Committee serving Area 4. Hughes motioned. Davis second. Motion passed.
- Secretary Cyparski presented correspondence received from Oregon State University Global Water Brigades requesting financial support for the development of clean drinking water systems in Honduras. The Board determined to continue to focus our resources on local well projects "Just A Drop" and "Ripple Effect" which develops water systems in west Africa.
- Meeting adjourned at 1316.
Respectfully Submitted
Deborah Cyparski
Secretary
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