Rotary Club of Gold Beach

Minutes, Board Meeting 20 January 2010

Board Members (in order of succession): John Spicer, Pete Peterson, Gloria Eide, Jeff Davis, Mark Sayler, Mary Stansell (Past/Vice President), Amber Hughes (Treasurer), Deborah Cyparski (Secretary)

The meeting was called to order at the Law Office of M. John Spicer at approximately 1700. In attendance: Spicer, Peterson, Eide, Davis, Stansell and Hughes.

Note: Minutes are based on transcript from John Spicer's staff who did not attend meeting.

• December 16 Minutes were approved with changes.
• Treasurer report was approved as emailed on 1/20/10.
• The Budget was discussed. Estimate need to raise $4,000 to meet this year's budget and are currently approximately $8,000 behind in fundraising.
• Salmon Derby raised just under $4,000 and Christmas Fruit raised just over $600.
• Discussion for future fundraising ideas included starting Fruit Fundraiser before Thanksgiving next year, continuing with High on Health, a dance, an Octoberfest event, and a spring member BBQ.
• Question regarding the cost of providing for the District Governor's visit was addressed.
• John Spicer is covering the cost of the new sound system which has helped the sound quality of our weekly luncheon.
• Maryann has said she would work with Amy Timeus on the Rotary Foundation.
• It was reported we are only at 8% of our potential Paul Harris Foundation contributions. It was suggested to promote Paul Harris more frequently at Luncheon meetings. There was a lengthy discussion regarding recognition points which was approved. For the next (3) months, Rotary will provide matching points to any donation to the Paul Harris Foundation.
• It was recommended that Bob Manners submit updates on the Paul Harris Foundation to publish in the weekly bulletin. Spicer recommended Eric Bryant be assigned to act as spokesperson for Bob at the luncheons.
• Sandy Vierra, Chamber Director was approved for membership.
• Hal Brookhouse's membership proposal was tabled.
• Dr. William Fitts was proposed, accepted but never invited to complete the membership process. This will be addressed.
• Spicer received an email of members who have yet to pay from Mary. He also requested a list of members not attending meetings. Need to review By-Lay policy of (3) missed meetings. If haven't paid dues for this year and are not attending meetings, members will be removed from Rotary. Angela Harralson, TV Skinner and Tom Westfall will be removed from membership. Several members attend meetings but have not paid. This is being addressed.
• It was suggested to have Board meetings directly following luncheon to encourage member participation. This will be published in the Bulletin.
• Stansell proposed approve Rasheed as an honorary member. Motion passed.
• Meeting was adjourned.

Respectfully Submitted (not present)
Deborah Cyparski
Secretary