Category Archives: Board Minutes

Board Minutes 03/05/19

Present were Sandra Otter, Carly Kruse, Bryan Grummon, Tara Simonson, Denise King. Jeremy Skinner and Dave Johnston were present electronically.

Minutes were approved.

Announced that the Assistant District Governor, Del Gray, will be in Gold Beach March 26-27. A dinner meeting with him at the library is on the 26th and he will speak at the club meeting on the 27th.

Sandra reported that students from the after school program will decorate the room for High on Health and there will be a raffle with a cash prize. They are looking for different price points for items in the silent auction.

Curry County Voices: Bryan suggested that if continuing Channel 182 becomes an issue then we can maintain programming on our website. Dave wanted to know if anything has been done to get the 2 other cities on board.

Trail and triangle cleanup: March 29th is set for cleanup as it is school vacation week and the club would like students to participate. Main Street estimated that $2475 is needed for underground irrigation at the triangle. After discussion the board decided that the club should determine a set amount to give them as they have other sources for funds and they need to submit a formal application.

National Volunteer Month:  A number of names were suggested from outside of the club, also local businesses and/or organizations who contribute. David offered that for several months the club has been looking to increase membership and questioned whether part of recognizing individuals and businesses could be leveraged to increase membership.

Marna spoke about the upcoming Emergency Prep program and would like to involve the schools.

Board Minutes 02/07/19

The Board of the Gold Beach Rotary Club met at noon on Thursday, February 7, 2019, at the Board Room of the Curry Public Library. In attendance were President Jeremy Skinner, Board Members Brian Grummon, Becky Atherton, Mary Stansell, David Johnston, Denise King, Marna Williams, Tara Simonson, and guest speaker Carl King.

The main topic of discussion addressed the agenda item concerning Gold Beach Rotary Club’s (Club) and The Gold Beach Rotary Foundation’s (Foundation) involvement with Curry County Voices. Curry County Voices (CCV) is the trade name used by The Gold Beach Rotary Foundation in promotion of the effort under the Foundation’s permit with Curry County government, as enacted by the Curry County Board of Commissioners (BOC), whereby Curry County has authorized the Foundation, by and through CCV, to create and broadcast public interest, educational, and government (PEG) content on Charter Cable/Spectrum’s channel 182. Combined, the Club and Foundation have invested/contributed $4,000 or more, which does not include any contributions by individual members, to the CCV effort.

Mr. Carl King was invited to address the Board and discuss the impact that the machinations of the current BOC now has on the longevity and/or effectiveness of CCV in keeping with its permitted charter. Mr. King reported that the public, or “P,” in PEG has been all but eliminated at the direction of the current BOC, and that County Counsel has begun to apply a rather convoluted but strict interpretation of what “education” is to include within the current BOC interpretation of CCV’s charter/permit.

Additionally, the BOC now demands that it have the ability to demand edits (essentially, amounting to censorship) of any “political” content with which the majority of the BOC may ‘disagree’ or ‘find offensive.’

The Board discussed its concerns as to the prior degree of Club and Foundation funding, the potential for future funding, the degree to which it recognized the imperative to not be involved in or support censoring broadcast content, and the impact continuing CCV may have on the entire community (Countywide, not merely limited to Gold Beach).

Mary Stansell made a motion that the Club adopt a resolution whereby the Club expresses its continuing support of CCV and the need to avoid censoring content.  Bryan Grummon seconded the motion, and the Board entertained discussion as to the motion.

David brought up DG Bill Grile’s agenda: how Rotary can change the world. Can we get the other clubs to join us in supporting CCV? Bryan suggested that CCV is non-partisan and should ignore the BOC.

Marna Williams-Johnson expressed displeasure that one of the public service announcements broadcast on channel 182 and available on the CCV website included another Rotary member’s commercial property in its call for garnering community involvement in “change.” Ms. Johnson was also concerned that the viewing public may interpret CCV content as being associated with, or even endorsed by, the Club, even though the Foundation, and not the Club, is the legal entity “in charge” of CCV. Several Board members agreed that the viewing public would simply believe there is no difference between “The Gold Beach Rotary Foundation, Inc.” and “Rotary Club of Gold Beach,” and assume that all CCV content is associated with, affiliated with, and sponsored or produced by Rotary Club of Gold Beach. The Board discussed whether there could be sufficient mechanisms to separate “Rotary Club of Gold Beach” from having any involvement in CCV, whether direct or as perceived by the public.

Several Board members recalled prior incidents where the Club established various other initiatives and/or foundations which resulted in disharmony between the initiative/foundation and Club members/personnel, and were concerned that any funds provided by the Club to the Foundation for CCV could be redirected or used in ways contrary to what the Club hoped, desired and/or intended to achieve. Mr. Johnston inquired as to whether the Foundation’s Board was to limited in composition to only Club members in good standing, and asked that the Foundation’s governing documents be reviewed to confirm whether Club membership was required of all Foundation Board members. Mr. King stated that he believed that there was a limit as to the number of Foundation Board members who were also Club Board members but did not immediately recall, and did not have the governing documents with him during this Board meeting, as to whether the composition of the Foundation’s Board was limited to only those who are Club members in good standing. Additional discussion as to whether separate entities could or should be established, such that either the Club have control over CCV and/or that the Club could distance itself from CCV. Mr. King expressed his concern that the Club should not position itself to ever engage in censorship of CCV content, similar to what it appears the current BOC is attempting to do, and several Board members concurred.

Twelve minutes past the scheduled meeting time David Johnston made a motion to table the vote on Ms. Stansell’s motion until the Board has additional time to gather/review additional facts and complete the discussion on the merits. Mr. Johnston’s motion was seconded by Tara Simonson, and the motion to table the vote and continue further discussion at a future time was unanimously passed by the Board.

Board Minutes 01/08/19

It was noted that Denise sent the business meeting minutes for the board to review instead of the board minutes. She then read the correct minutes which were approved.

The Bottle Auction netted $1790.00. Becky noted that one club member hadn’t paid dues. She will invoice the member and Jeremy will contact that member.

Ariel from Gold Beach Main Street will make an announcement at the club meeting to let people know when the next GBMS meeting is. They will be looking to form committees. The board discussed possible dates for trail clean up and the triangle: February 16 for the triangle and March 29 for the triangle.

Mary, Carly and Karlie are the scholarship committee. They will set a date for the students to meet for a basic intro to writing scholarship applications. They are introducing a common application for students at GBHS to make the process easier. It was suggested that a topic in the new application be how the student has benefitted from community involvement.

Becky is trying to get speakers for club meetings.  New members will be asked to give their classification talks and it was suggested that older members also do so.

April is National Volunteer Month. Jeremy will ask the club to nominate community members and organizations/businesses who donate time and /or space to help our community.

Business Meeting 12/19/18

Becky reported the Holiday Bottle Auction made $1700.

The new board slate (2019-2020) was approved and voted for by the membership. The incoming board is: Sandra Otter, Pres., Marna Williams, Pres 2020-2021, Jeremy Skinner, past pres., Becky Atherton, treasurer, Denise King, secretary, Hazel Rush, Bryan Grummon, Carly Kruse, David Johnston, Mary Stansell.

High on Health dinner and auction will be held on May 4th with a Cinco de Mayo theme.  Entertainment is a flamenco dancer and guitarist.

The Rotary 4 Way Test speech contest will be held for high school students. The winner will go on to a regional contest.

Carly Kruse, Mary Stansell and Karlie Wright are in charge of the Rotary Scholarships. A meeting will be set up for students who are looking for scholarships. The purpose of the meeting is to help students understand the application process and what the committee looks for in the application.

Denise King, RYLA liaison, let the board know that she tried to get early camp information so students’ families can make summer plans that don’t conflict.

Jim Kolen mentioned a proposal by Oregon Rural Electric Coop Assoc to build an electricity facility in Guatemala. Carl King suggested we apply for both district and RI grants.

Board Minutes 12/04/18

Present were Jeremy Skinner, Marna Williams, Becky Atherton, Carly Kruse, Tara Simonson and Denise King.

Becky listed checks that have gone out: dues to RI and district, $500 to Riley Creek school, reimbursements to Party in the Park and Bike the Rogue, and 5 of the awarded scholarships.
Tiffany Somers requested $1000 toward new mats for the wrestling team. The board voted to take it to the membership. We also voted to give $500 to the Fairgrounds for their holiday dinners and $500 to the Senior Center for Meals on Wheels.

Sandra Otter is the liaison to High on Health.

Will ask for nominations for next year’s board at the next club meeting.

It is noted that we need new microphones and a projector for power point presentations.

There will be no meeting on December 26.

Board Minutes 09/18/18

Present were Marna Williams, Jeremy Skinner, Dave Johnston, Tara Simonson, Carly Kruse and Denise King.

Minutes were read and approved.

The general discussion was about member involvement in club and community activities. An example is Main Streets needs volunteers to help with planting, weeding and irrigation projects. Members have committed to help but not followed through. Dave suggested that those members be fined. Marna suggested that we liaise with other non-profits.

John Rush has agreed to take over the trails projects.

Board Minutes 08/15/18

Treasurer’s Report
$64,351.48 in the account, including scholarships. HOH has $26,000 (and change) and the general fund, 23,595. 4 or 5 members still have not paid dues. Becky reminded the board that we discussed putting some money into CD’s but never finalized the decision.
New Business
Sandra Otter, Tim Johnson and Lorraine Rossiter need their badges.
Bryan announced he has the certificate of insurance for Bike the Rogue There are 40 preregistered riders. Arch Rock Brewery and ______ Pizza from Agness will provide food for riders.
Marna reported there will be 7-8 tables and a number of speakers at the Emergency Prep Exhibit on October 6 at the library.         Bryan is in charge of getting the announcement to the Reporter and will have a PSA on the radio.
Hazel and John Rush have offered to host a Social in September.
The holiday party will be either 12/1 or 12/8.
CCV may need long term funding, which is too hard for the club to commit. Dave Johnston brought up the uncertain future of CCV due to Huttl’s unwillingness to allow the channel to put on any programming other than educational or governmental. CCV will have a table at the emergency prep exhibit.
Next board meeting is 9/11/18 at the library.

Board Minutes 03/01/18

Board Minutes 3/1/18
Present were Becky, Marna, Bryan, Denise and Jeremy (by phone).
Minutes and treasurer’s report were read and approved. Becky gave the treasurer’s report, stating there is $50,838.04 in the checking account and $24,438.14 in the general fund.
The Board voted to approve Ben Phillips as a member.
Also approved was giving three 4H camperships at $150 per camper.
Funding a courier van for the libraries was discussed. It would involve the three clubs (Port Orford, Brookings and Gold Beach) giving $2000 each for a matching grant from the district. Jeremy wants Jo Lieber (PO club) to speak to the GB club about the program. The Board agreed and will bring it to the membership for comment.
The Board approved a $500 match to the GBR Foundation for Mackenzie Lee and Riley Creek’s computer/science program.
The club (Marna) will provide pancakes, sausages and hot drinks for the Mud Run.
RI’s tree planting program was discussed. Possible planting sites are the south edge of the library property or the trail used for the Mud Run. Will bring to the membership for suggestions. It was suggested that the next social (the 5th Wednesday in May) would be a good day to plant a tree and have the social at the library.
High on Health needs donations for a live auction package.
In new business, Marna would like to put on another Emergency Prep program.
Mary noted that Riley Creek needs a water fountain in the gym.
We will hold a Cinco de Mayo party on May 4th to avoid competing with local restaurants.
Wally’s house needs landscaping done to provide privacy for children and families. The board agreed that will be a good service project for the club.

Board Minutes 02/07/18

FEB. 7, 2018 BOARD MINUTES

The board met Wednesday the 7th . Minutes and treasurer’s reports were read and approved. Also approved were accepting Hazel Rush as a member and Moe’s proposal of Ben Phillips as a new member.
We discussed having the Riley Creek students decorate the Buddy Bench and Mary will speak to Tom Denning about it.
The heron design was voted on for the trail signs. They will be 2×3, aluminum on wood and cost $40 each.
Club has $9000 for scholarships and the board voted to go with a maximum of $2000 and a minimum of $500.
$1000 was voted for the Snack Pack program.
Two items were tabled: funds for a Riley Creek science project and planting trees (with the Watershed Alliance). Tree planting is RI Pres. Ian Risely’s challenge to Rotarians around the world.

Board Minutes 12/20/17

Read and approved Treasure’s report and minutes.

Becky announced that the t-shirts are under $15 each.

Will look into cost of Buddy Bench signs and speak to Laurie Van Zandt about more benches.

Voted to give Meals on Wheels $500.

Mary has been asked to speak about the Youth Exchange Program at the Jan.3rd meeting.

$1500 from the Community Bazaar will be donated to the GBRF, earmarked for scholarships.